Role Profile:

Responsible for ensuring cost-effective and smooth delivery of high quality corporate/ support functions goods/ services procurement requirements in a timely manner. Review, evaluate quotes/ bids/ contracts and recommend suppliers, cost efficient and delivery solutions. Recommend procurement options, criteria and detailed procedures consistent with corporate policy/ies and project/s requirements through good commercial, legal and ethical practices.

Key Performance Areas include but are not limited to:

• Maintain internal processes and systems to ensure quality and continuity of standards, including the delivery of internal and external service level agreements.
• Manage the procurement activities of KEY Good/Services with appropriate suppliers against SLAs and corporate calendars.
• Liaise with Internal and External stakeholders to ensure smooth delivery of high-quality Goods/Services.
• Pro-actively engage and update internal stakeholders, suppliers and line manager procurement matters.
• Resolve procurement issues in the most cost effective and timely manner.
• Communicate Good/Services procurement projects/tenders’ requirements and parameters to suppliers.
• Negotiate supplier rates for Goods/Services procurement projects based on internal stakeholders (customers) spend reports/estimated forecasts.
• Assess Goods/Services procurement projects requirements, validate the specs, recommend better solutions through existing/new suppliers and review tender submission progress.
• Review, assess, define and recommend supplier contracts (including SLAs) as per Alshaya’s legal process and LOA.
• Publish and maintain print Goods/Services procurement approved suppliers list.
• Work with suppliers to ensure continuous improvement of Goods/Services procurement processes and quality.
• Negotiate AVR (Annual Volume Rebate) programs with top suppliers in key markets (initially Kuwait, KSA & UAE).
• Recommend changes to supplier agreements / preferred supplier list and obtain approval as per LOA.
• Maintain historic costs matrix to provide internal stakeholders (customers) with expected cost/quality parameters for budgeting purposes.
• Collate and review Goods/Services spent by internal stakeholders (customers)/supplier for previous year and plan procurement requirements accordingly.
• Review, assess and define specifications and audit final Goods/Services against relevant specifications.
• Ensure purchase orders are in line with approved quotes (rates, specifications & quantities).
• Ensure all Goods/Services procurement expenditure are captured by Oracle / PO Operators.
• When applicable, liaise with Finance in terms of payment to suppliers.
• Audit new and existing suppliers to establish their capabilities/capacity to fully support the business with Goods/Services procurement process.
• Assess and recruit new suppliers in new and existing markets to accommodate the business requirements.
• Plan and be part of the team handling companywide Goods/Services procurement tenders following internal policies/processes.
• Train, coach and guide team members and internal stakeholders (customers) on effective Goods/Services procurement methods and processes.
• Collate feedback from internal stakeholders (customers) via supplier assessment form, conduct monthly Q.A. assessment of suppliers against specifications and SLAs and develop opportunities to benefit the Business.
• Compile productivity data/savings/ROI for reporting purposes.
• Develop and implement systems and procedures to enhance department contribution to the Business and overall security of assets and information in compliance with company policy and Local Law.
• Manage a team within the Central Procurement Department, including performance appraisal, training and new hire activities.
• Develop and maintain internal and external relationships and liaise with key areas to benefit the Business.

Experience:

• Minimum of 5 years of combined project management and procurement experience in a procurement environment.
• Demonstrated background in all aspects of supply chain management, including experience in conducting bidding process.

Skills:

• Advanced negotiating skills
• Capability of influencing business stakeholders to add value for the company.
• Good organizational skills and the ability to priorities work, set targets and make decisions
• Ability to work accurately and regularly under pressure
• Initiative, with problem-solving skills