We are seeking an organized and detail-oriented person for the position of Invoice Control Coordinator to join our Cost Control team. The successful candidate will be responsible for managing the end-to-end processing, validation, and control of Supplier invoices to ensure accuracy, compliance, and timely payments. This role is critical in maintaining the integrity of our financial records and supporting efficient Purchase-to-payment operations.

Role Profile:

• Department: D.A.T.A (Cost Control Team)
• Career Level: Position is for Career Level G.
• Reports To: Cost Control Supervisor
• Key Interactions:  Internal:  Procurement, Operations, District Manager | External: Vendors, Suppliers.
• Work Environment: Office-based with minimal travel required. Deadline-driven during month-end closing periods.
• Language: English, Arabic (speaking)
• Based in: Kuwait

Responsibilities:

• Invoice Processing & Validation: Accurately process a high volume of vendor invoices. Verify invoices against good receiving notes, orders, and receiving documentation.
• Discrepancy Resolution: Identify and investigate any discrepancies, inconsistencies, or missing information on invoices, coordinating with stores & internal departments (e.g., Procurement, Operations) and external vendors to resolve issues promptly.
• Compliance & Auditing: Ensure all invoices comply with company financial policies, tax regulations, and internal control procedures. Prepare documentation for internal and external audits as required.
• System Management: Utilize the system (e.g., FMC, Oracle, Omniflow) for accurate data entry, tracking, and reporting of invoice status.
• Reporting & Analysis: Generate regular reports on Purchase, processing cycle times, and outstanding liabilities to management.
• Vendor Relations: Maintain professional and effective communication with vendors regarding payment status and invoice queries.

Specific skills Required

• Good written and verbal communication skills for professional and effective engagement with internal teams, suppliers, and cross-functional partners.
• Expertise in managing and prioritizing high-volume invoice workloads efficiently to consistently achieve demanding process and payment deadlines.
• Proven ability to contribute positively within a collaborative team setting and quickly master new applications/systems while maintaining proficiency in Excel.
• Excellent ability to prioritize tasks, manage workload efficiently, and meet strict processing deadlines.
• Good analytical skills to quickly identify root causes of invoice discrepancies and propose effective solutions.
• Ability to work effectively within a team environment and collaborate across different departments.